Missed calls
You're with a client, it's after hours, or it's your day off — the phone rings out and that caller books somewhere else. Your assistant answers every call, day or night, so no missed call costs you a client.
For salons, barbershops, spas & appointment-based businesses
Every call answered. Every chair filled.
We build and run an AI appointment keeper for your shop — you do nothing technical. It answers your phone 24/7 so no call is missed, fills chairs, and cuts no-shows: booking requests texted straight to you to add to your calendar, or, with the full team, booked for you with confirmations, reminders, rescheduling and waitlist fill handled. Local, done for you, and focused on one thing — a fuller book.
Answers 24/7, even after hours
Built & run for you — nothing technical
English & Spanish
Works with the booking system you already use
Incoming call — 8:42 PMAnswered by AI
“Thanks for calling! Thursday at 10:30 is open — I'll send that over to be added to the book.”
Booking request taken · Texted to the owner
Hair salonsBarbershopsNail salonsSpas & wellnessMed spasPet groomersClinicsHome services
The three leaks in an appointment book
Most empty chairs aren't a marketing problem. They're a phone and follow-up problem — and all three are fixable.
No-shows & empty chairs
A client forgets, or cancels at the last minute, and the slot sits empty. Confirmations and reminders cut the forgetting, no-show protection enforces your deposit and cancellation policy, and waitlist fill offers the open slot to the next client automatically.
Clients who drift away
Someone who hasn't been in for 90 days rarely comes back on their own. Win-back outreach reaches out for you, so lapsed clients hear from you before they settle in somewhere else.
What are missed calls costing you?
Drag the sliders to your best guess. If even a few callers a week can't reach you, here's what that can add up to.
Estimated revenue walking away
$1,625
per month · $19,500 per year
Your estimate, from your numbers — it assumes every missed caller would have booked. Even at half that, it dwarfs the cost of an assistant.
Compare with plans from $199/moHow it works
Done for you, start to finish. No new software for your clients to learn, no booking system to switch, and no robot takeover — we're local, we build it and run it for you, and your assistant plugs into the phone and calendar you already have.
1
We set it up for you
We build your assistant around your services, hours, staff and booking rules, and connect it to your calendar and the booking system you already use. You do nothing technical. Setup is free for the first 3 businesses (a $750 value).
2
It answers — the team books & follows up
Calls, texts and website chat get answered right away, in English or Spanish. During shop hours your team can answer first and the assistant steps in only when nobody picks up; after hours it always answers. The Front Desk texts you each booking request to add to your calendar — or step up to the team and appointments are booked, confirmed and reminded automatically, with cancellations offered to your waitlist.
3
You just do the work you love
We keep it running for you. Every agent works from one shared record of your clients, so nothing falls through the cracks. You see filled chairs and fewer no-shows — not a longer to-do list.
Meet your AI team
Not one chatbot doing everything — a small team of specialists we build and run for you, sharing one client record so a booking, a reminder and a win-back never step on each other. The point isn't the technology — it's filled chairs, fewer no-shows and no missed calls. Tap an agent to see what it does.
Here is what agents can handle
Answers every call, 24/7 — in English or Spanish
Answers the chat widget on your website, too
Staff-first during shop hours — AI steps in only when nobody answers
Books appointments to your rules
Sends booking confirmations
Sends appointment reminders
No-show protection — deposits, cancellation policy & card-on-file
Works with Square, Vagaro, GlossGenius, Fresha or a plain calendar — no switch
Handles rescheduling by text
Fills cancellations from your waitlist
Answers hours, prices & directions questions
Wins back clients gone 90+ days
Asks happy clients for reviews
Complete social media posting — 3 posts a week, done for you
Takes a message when a human is needed
Keeps one shared record per client
Simple monthly pricing
Start with the Front Desk: every call answered, every booking request texted to you to add — built and run for you, with nothing technical on your end. Step up to a team when you want booking, follow-up, no-show protection and the calendar handled end to end.
Launch offer:
Setup is free for the first 3 businesses — a $750 value. Once those spots are gone, setup is billed at the standard rate.
Single
Agent 1 only — the Front Desk. Perfect for a solo stylist, barber or small shop that still keeps its own book.
$199 /month
- Agent 1 · Front Desk answers your calls 24/7
- Answers in English or Spanish — and answers the chat widget on your website, too
- Staff-first option — your team answers first during shop hours; the AI steps in only when nobody picks up, and always answers after hours
- Every booking request texted to you — you add it to your calendar
- Answers hours, prices, services & directions questions
- Takes a clear message when a human is needed
- One shared record for every client
Team
Three agents working together — the Front Desk plus live calendar booking and follow-up, so appointments land on your book without you touching it.
$349 /month
- Everything in Single, plus:
- Agent 2 · Booker — books directly on your calendar; no more adding appointments by hand
- Agent 3 · Follow-Up — confirmations, reminders & rescheduling by text
- No-show protection — enforces your deposit and cancellation policy and card-on-file through the booking system you already use (Square, Vagaro, GlossGenius or Fresha) — no switch required
- Waitlist fill — when a slot opens, it's offered to your waitlist automatically
- Booker starts with a 1-week draft-only trial — you approve bookings before it ever books live
Full Team
All five agents — the full front desk, growth and social crew.
$497 /month
- Everything in Team, plus:
- Agent 4 · Win-Back — outreach to clients gone 90+ days
- Agent 5 · Review & Social — review requests and complete social media posting, included at no extra charge: 3 posts a week, written and posted for you, with your approval on each one
- The complete team on one shared client record
Prefer to add one thing at a time? On the Single plan, add 90-day win-back outreach for $99/mo or complete social media posting for $199/mo extra — so Single ($199/mo) plus complete social media posting totals $398/mo: 3 posts a week, written for you, and you approve each one before it goes out. Complete social media posting is included in Full Team ($497/mo) at no extra charge, and win-back is included in Full Team too.
Questions owners ask
Does this replace my front desk or receptionist?
No. It covers the calls and texts nobody can get to — after hours, during appointments, on days off — and handles the repetitive follow-up (confirmations, reminders, rescheduling) so your people can focus on the clients in front of them. When a caller needs a human, it takes a message and passes it to you.
How does booking work with my calendar?
That depends on your plan. On Single, nobody touches your calendar but you: the Front Desk takes each booking request on the call and texts it to you to add yourself. On Team and Full Team, the Booker agent — the only agent ever allowed to touch your calendar — books to your services, hours and staff rules. Where your system allows calendar access, it books directly; where it doesn't, it falls back to a calendar invite or a text alert for your confirmation — never a silent double-booking.
What is the 1-week draft-only trial?
On Team and Full Team plans, the Booker spends its first week in draft-only mode: it prepares bookings for your approval instead of placing them live. Once you've seen it get them right, it switches to live booking.
What if a client just wants to talk to a person?
That's fine — the assistant takes a message with the details and gets it to you, instead of letting the call end in voicemail. Nobody gets trapped in a phone tree.
Which businesses is this for?
Any business that lives by its appointment book: hair salons, barbershops, nail salons, spas, med spas, pet groomers, clinics and appointment-based home services across the Gulf Coast.
What does complete social media posting include?
Everything, end to end. Agent 5 · Review & Social plans, writes and creates 3 posts a week for your business, sends each one to you for approval before it goes out, then schedules and posts it for you — promoting your services, specials and open slots. Nothing is posted without your OK. It's included in Full Team ($497/mo) at no extra charge, or available as a $199/mo add-on to the Single plan — Single ($199/mo) plus complete social media posting ($199/mo) totals $398/mo.
Do I have to switch booking software?
No. It works with the booking system you already use — Square, Vagaro, GlossGenius, Fresha, or a plain calendar. Your deposit, cancellation policy and card-on-file are enforced through that system, so there's nothing new for you or your clients to learn.
Can my staff answer first?
Yes. With staff-first, your team takes calls first during shop hours and the AI steps in only when nobody answers — it's your safety net, not a replacement. After hours, the AI always answers, so no call is missed.
Does it answer in Spanish?
Yes — English and Spanish. The same Front Desk agent answers callers in either language, and also answers the chat widget on your own website, not just the phone.
What does setup cost?
Setup is free for the first 3 businesses — a $750 value. After those spots are filled, setup is billed at the standard rate, quoted up front before you commit to anything.
Claim your free setup
Tell us a little about your business and we'll come back with next steps. Fill in the form and it opens as a text message, ready to send — nothing is stored on this page.
Prefer to just reach out?
Text us: (678) 414-3581
Call or text Russell directly: (678) 414-3581
Gulf Coast AI Assistants · Pensacola, Florida · gulfcoastaiassistants.com
Complete social media posting, handled for you
This isn't just an occasional post. Agent 5 · Review & Social runs your social posting end to end — so your pages stay active and bring clients in, without you having to think of what to post.
How you get it: complete social media posting is included in Full Team ($497/mo) at no extra charge, or you can add it to the Single plan for $199/mo extra — Single is $199/mo, plus $199/mo for complete social media posting, for a total of $398/mo. You stay in control — approve each post, and Agent 5 handles the planning, writing, scheduling and posting.